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Imagine you are giving a presentation and using some visual aids. What phrases might you use to draw your audience’s attention to these slides? Write down five of them.
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Some ideas are given below for you. Read and translate them.
· If you look at this first graph
· As you can see…
· Now let’s look at…
· …a good example of…
· a key factor
· If you look at this slide
· a good illustration of…
Now listen to two examples of people giving presentations. As you listen, see if you can hear some of the phrases above.
7. Check your understanding by reading the scripts below:
Clip 1
“ If you have a look at this first graph, you can see that our sales topped 50 million the year before last. Then last year sales dropped to 40 million, with a slight recovery at the end of the financial year. However, this year sales have continued to drop to an all time low of 30 million. Now let’s look at our market share. As you can see, we have 25% of the market share, 10% down on last year.”
Clip 2
“ A good example of how important internal communications are is shown by some findings from research that we have recently undertaken. Good communications is a very key factor in staff motivation. If you look at this slide, you will see how important it is to get the basics in place. You need to identify your communication requirement, agree your objectives and success criteria, identify your target audiences, define the content of your message and determine the style of delivery. A good illustration of the communication process is when all those basics fall into place naturally.”
Finish the following sentences by choosing the correct words and writing them into the blanks.
1. ______ _________ _________ ________ this first graph, you can see that our sales have increased by 25% in the last year.
take / see / look / watch / if / you / at
2. ________ _______ _____ ________, we have a large percentage of the market share.
see / watch / you / as / know / they / can
3. We find that good communication is a ____ ___________ in improving staff morale.
key / point / thing / factor / reason
4. ___ _______ ______________ ____ the importance of good communication can be seen here.
example / in / a / of / soon / at / good
Answers
1. If you look at this first graph, you can see that our sales have increased by 25% in the last year.
2. As you can see, we have a large percentage of the market share.
3. We find that good communication is a key factor in improving staff morale.
4. A good example of the importance of good communication can be seen here.
At the end of your presentation, you may wish to open the floor to questions – to ask if anyone has any questions about your presentation. Imagine it is the end of your presentation and you are asking if there are any questions. What phrases might you use or hear? Write down five of them.
Some ideas are given below for you. Read and translate them.
· If you have any questions, I would be happy to answer them now
· Can I just ask…?
· Are there any questions about any of that?
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· Yes, a very good question
· Can you explain to me…?
Listen to someone asking if there are any questions. As you listen, try to hear some of the phrases above.
10. Check your understanding by reading the script below:
Tim: Ladies and gentlemen, if you have any questions, I'd be happy to answer them now.
Carrie: Yeah, can I just ask, graph number 3, that last one you showed us, can you explain to me where you’re intending to find the extra income to increase the designer range in the maternity wear?
Tim: Yes, a very good question. I’ve looked at the office wear range and it’s quite heavy on material, holiday wear tends to be much lighter, much smaller amounts of material involved and I...
Finish the following sentences with the correct phrase.
1. If you have any questions, _____________ to answer them now.
A I would like to be able
B I would be happy
C I would have been happy
D I was happy
2. Can I ______________...?
A just ask?...
B you ask?...
C only ask?...
D ask it?...
3. Can you ____________....?
A tell me it?
B tell to me?
C explain to me?
D explain me?
4. Yes, a very ____________.
A good question
B question
C obvious question
D lovely question
Answers
1. If you have any questions, _____________ to answer them now.
A I would like to be able. Wrong – this suggests that you want to answer the questions but can’t
B I would be happy. Correct – this is a polite way of asking if there are any questions. You can also say ‘… I am happy to answer them now’.
C I would have been happy. Wrong – this expresses a past regret… you need to talk about now
D I was happy. Wrong – you need to talk about now, not the past
2. Can I ______________...?
A just ask?... Correct – you are indicating that you have a quick question
B you ask?... Wrong – ‘Can I ask you’ would be correct
C only ask?... Wrong – another word is more natural than ‘only’ here
D ask it?... Wrong – although people always ask questions, the meaning of ‘it’ isn’t clear here
3. Can you ____________....?
A tell me it? Wrong – You can say ‘Can you tell me?’ but not ‘Can you tell me it?’
B tell to me? Wrong – You can say ‘Can you tell me?’ but not ‘Can you tell to me?’
C explain to me? Correct – This is an informal way to preface a question
D explain me? Wrong – You can say ‘Can you tell me?’ but not ‘Can you explain me?’
4. Yes, a very ____________.
A good question. Correct – This is a polite way to receive a question
B question. Wrong – you need an adjective here
C obvious question. Wrong – It’s a little rude to say that someone’s question is obvious
D lovely question. Wrong – This sounds a little strange and it might be considered condescending
Think about the presentations that you have been to. What were the characteristics of the good ones? Write down five of them.
Some ideas are given below for you. Read and translate them.
· The aims and the structure need to be clear
· Wait until the end of the presentation before people feed back on what you’ve said
· Make sure you are entertaining, engaging and interesting
· Don’t make it too long
· Be short, precise and to the point
· Make sure you’re relevant – make sure you’re talking to the right audience
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· Transcript
· Male: With a presentation, I think the aims and the structure need to be clear.
· Male 2: I like to wait until the end of the presentation before people feed back on
· what I’ve
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