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Практичне заняття № 7. The Telex
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Практичне заняття № 7
Тема: Електронні засоби зв’язку. Факс. Телекс.
Питання
1. What is the principle of a fax machine work?
2. What is fax?
3. What are the advantages of sending messages by fax?
4. How is sending messages by telex performed?
5. How can one correct the mistake made while sending a telex?
6. Name the abbreviations used when sending telexes.
Список літератури:
1. Буданов С. І., Борисова А. О. Business English. Ділова англійська мова. 2-ге вид. – Харків: ТОРСІНГ ПЛЮС, 2006. – 128 с.
2. Мёрдок-Стерн С. Общение на английском: телефон, факс, E-mail, деловая переписка: учеб. пособие / Серена Мёрдок-Стерн; пер. с фр. И. И. Максименко. – М.: Астрель: АСТ, 2005. – 142 с.
3. Науменко Л. П. Business English Course: Бизнес-курс английского языка. – К.: А. С. К., 2005. – 448 с. – Англ., рус.
Topical words
| facsimile design means socket charge to measure to vary evidence to transfer chain store to circulate receiver memo branch damaged consignment supplier urgent to replace delivery item | факсиміле план, проект засіб гніздо, паз ціна міряти міняти(ся), змінювати(ся) доказ, свідчення передавати однотипні магазини однієї фірми поширювати, передавати одержувач пам’ятна записка відділення, філія пошкоджений вантаж, партія товарів постачальник терміновий заміняти доставка кожний окремий предмет |
1. Read and translate the text.
Fax
The word " fax" comes from the word " facsimile". A fax machine will send a duplicate of the message, document, design or photo that is fed into it.
Faxing is a means of telecommunication that has developed very quickly over the past few years. There are various models of fax machines which connect to a telephone socket and which work on a system similar to the telephone system.
Charges are measured in telephone units and therefore vary according to the time of day and where the fax is being sent. The advantages of fax include instant reception of documents and documentary evidence of what has been transferred. A document can be relayed from one source to hundreds of other receivers, for example, if the head office of a chain store wants to circulate a memo or report to its branches.
2. Read and discuss the following faxes.
a) This fax is from Lynk & Co, who received a damaged consignment and was told by their supplier, Mr Causio, to return it.
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P. Lynk & Co. Ltd
(Head office), Nelson House, Newell Street, Birmingham B3 3EL.
Telephone: 021-327 5385 Cables: MENFINCH Birmingham Telex: 556241
Fax transmission from: K. Pane
Message for: D Causio
Address: Satex S. p. A., Via di Pietra Papa, Date: 24 January 20
Fax number: (06) 394 8629
Dear Mr. Causio,
This is an urgent request for a consignment to replace the damaged delivery which we received, and about which you have already been informed.
Please air freight the following items:
Cat. no. Quantity
PN40 60
AG20 75
L28 100
The damaged consignment will be returned to you on receipt of the replacement.
Yours sincerely,
K. Pane
Chief Buyer
b) This fax is an example of an informal message from a sales representative, who needs something to be done urgently by his Head Office. Notice that the fax is kept brief and clear.
MANSON OFFICE SUPPLIER LIMITED
Canal Street, Manchester M12 4KQ
Fax transmission
From: Nick Manson
To: Sue Bresson
Sue,
I've been in Bournemouth now since yesterday, and our clients seem to be most enthusiastic about our new range of notepaper. Can you send some more samples and about twenty more catalogues? Please send them Data post, and then I'll definitely get them tomorrow.
Also, just to let you know I'll be in Norwich on Thursday 18th and Friday 19th and back at the office on the Monday.
Thanks, and see you next week.
3. Complete the dialogue.
A: Where does the word " fax" come from?
B: ......................................................................................
A: What can a fax machine do?
B: ......................................................................................
A: When did this means of communication develop?
B: ......................................
A: How does it function?
B: ......................................
A: And how are charges measured?
B: ......................................
A: What are the advantages of fax?
B: ......................................
4. Write two faxes: one – formal, the other – informal.
5. Read and translate the text. Write out the unknown words.
The Telex
The mobile telephone, fast train and air travel have cut the problem of distance for today's business executives. However, where the addressee cannot be reached by telephone, the fax and the telex messages may still prove valuable. Generally speaking, telex machines are now used only where there is a need for a legal proof and when a fax message is unacceptable.
The telex is a machine like a typewriter, but with a dial on its casing. A message can be sent by dialing the receiver's number, by dialing and using the keyboard for some countries, or by asking the operator to connect you.
The telex has all the advantages of sending a cable and in addition it operates in the office and offers a direct line. It is available twenty-four hours a day, and can send cables as well as telex messages.
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Operating the telex: once the telex operator has dialed the code, an answerback code will appear on the teleprinter indicating that the sender is through. If the wrong code appears, the sender dials again. The message is typed, as with a normal typewriter, and appears on the receiver's machine.
Corrections are made by typing five X's: WE ARE SEDXXXXXSENDING ORDER.
Each telex message is finished with + sign, if the end is not clear; + + sign is used after the last message; +? sign at the end of a message means either “reply, confirm” or “A further message will be sent”.
6. Study the layout and the language of telexes.
The Layout of the Telex:
| Answerback Message Sender’s name Collation | 194381 FL NT Q CONSIGNMENT PL 1350 ONLY ACCEPTABLE AT 33 O/O TRADE DISK NOT THE 25 O/O OFFERED PLS CFM TRACER LONDON PL1350 33 O/O+? |
Telexes have their own language. Some words are left out altogether, e. g. articles, prepositions, pronouns “I”, “you”, auxiliary verbs “to be”, “to have”, “will”. Instead of “I'll write soon” it is written “WRITING SOON” or “LETTER FOLLOWS”; instead of “Please will you write soon” –“PLEASE WRITE SOON”.
Telex charges depend on the time it takes to send the message, so telex operators have developed their own abbreviations:
ASAP, SOONEST – as soon as possible
ATTN – attention
CFM – confirm, I confirm
EEE – error
ETA – estimate time of arrival
EXT – extension
FIN - I have finished my message now
FR – from
L/C – letter of credit
MGR – manager
MOM – waits, waiting
PLS, SVP – please
RAP – I shall call you back
RECALL – call me back
RODS – regards
THRU – through
THKS – thanks
TLX – telex
U – you
W – words
X – error
Figures and symbols should be written in words, e. g.: FIFTY DOLLARS for $50. 00; AT for @; PER CENT for %.
The word “telex” can be used as a noun, a verb and a participle, e. g.: “Please telex as soon as possible” or “We received a telexed reply”.
7. Decode the following two telexes
| ATTN: JOHN REED, STOCK MGR FR: STEVE FOX PLS CFM ETA FOR MILD STEEL ORDER NO 6345C THKS IN ADVANCE |
| APR 7 2000 TO: MARTIN BUSH FR: JIM FORSTER RE YR TLX 86/742 PLS OPEN L/C THRU OUR BANK THE VIKING BANK LTD LONDON GB AWAIT DETAILS OF L/C ASAP RGDS |
8. Write these sentences as if you are sending a telex.
1. I have booked your flight to Manchester, departing from Brussels at 12: 30 on Monday.
2. Would you please inform your representatives?
3. I would be happy if you could suggest a suitable meeting date in August or September.
4. Would you please tell us which day you will be returning?
5. The Madrid conference has been postponed.
6. Thank you for your letter.
7. I can confirm that your order number 442/7 (550 rolls of wire netting) was dispatched on 24th November.
8. I intend to meet Foster and Gamble on Wednesday, and shall fly back two days later.
9. Consignment No. 441 should arrive Southampton on M. S. Atlanta tomorrow.
10. I met Mr. Larwood yesterday. Everything is satisfactory.
9. Change the following message into telex.
With reference to the construction of the new administrative building, the drawings and details of the project which have so far been received from the consultants are now available. Each department head is asked to study them and forward their comments to this department as soon as possible so that the necessary action can be taken.
10. Underline the key message words in the below text. List the main points covered in the telex.
TO: MARIE ZOLI, EUROPEAN WOMEN’S ASSN.
FROM: ANN WILLIAMS
DATE: NOVEMBER 25, 1999
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RE: OURTELCON PROPOSED LUNCHEON
CONCERNING POSSIBILITY OF A LUNCHEON FOR YR CLUB MEMBERS ON BOARD THE FLYING DUTCHMAN IN JUN, AM PLEASED TO CONF THAT WE CAN CATER FOR TWENTY AND SHALL SEND YOU SAMPLE MENU IN NR FUT. A SIMPLER, LESS EXP MENU CAN BE ARRNGD IF DESIRED. RE YR PROPOSED TALK ON LIFE IN ITALY, I REGRET TO SAY THAT WE DO NOT HAVE SUFF SPACE TO ACCOMM ONE HUNDRED. ON THE OTHER HAND, WE COULD ARRNG SPACE FOR FIFTY FOR YR ANN GEN MTG. IN FACT, I HAVE ALREADY DISC THIS WITH MRS. HEWLETT WHO CONTACTED ME ON THIS SUBJ LST MTH. PLS DO NOT HESITATE TO CONTACT ME FOR FURTHER DETAILS.
11. The following telexes have just come to you. Paraphrase them verbally and choose the correct action to be taken in the questionnaire.
1. AM ADV PLASFIL CO EARLY THIS MTH PRODUCED TWO DOCS WHICH ARE ON WAY TO TRIAL COUSEL IN MUNICH AND THAT ADDTL DOCS MAY BE SUPPLIED BY NOV 18. CALL US WHEN U REC COPIES OF DOCS TO DISC APPROACH FOR RESP TO COMPLNT.
2. THIS IS TO CONF MY UNDERSTANDING OF OURTELCON. THE PURCHASE PRICE OF INDIV SHARES WILL BE BOOK VALUE AT OCT 31 OF YR PRECEDING PURCHASE, BUT WILL NOT EXCEED AMOUNT ORIG DISCUSSED. PLS NOTIFY YR REQUIREMENTS.
3. URG U CALL THIS OFFICE WITHIN 48 HRS CONC YR DEFAULTED STUDENT LOAN. FAILURE TO PAY YR DEBT MAY RESULT IN ASSIGNMENT OF YR ACCT TO U. S. ATTORNEY. UNL THIS DEBT IS PD IN FULL, ADMIN COSTS, ATTORNEY FEES AND COURT COSTS WILL BE ADDED TO THIS DEBT.
Questionnaire
Choose the correct action to be taken in each of the following:
1. (a) Call sender when you receive copies of documents.
(b) Send two documents to Munich.
(c) No action to be taken.
(d) Call sender to discuss approach to adopt.
2. (a) Call to confirm telephone conversation.
(b) No action to be taken.
(c) Inform sender of your requirements re shares.
3. (a) You must pay your debt immediately.
(b) No action to be taken.
(c) Call sender’s office immediately.
(d) Pay administration costs.
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